One of the most challenging parts of event staffing is staying in touch with your crew. Do you spend a lot of your time getting availabilities and sending the right information to your crew?
With Rentman, you can save up to 70% of the time you spend on event staffing and manage all of the communication with your crew in one place.
Everybody has access to the right information at any moment. With all the information in one place, we have better control and can work much more efficient.
Say goodbye to hundreds of telephone calls and manual emails. Your crew members and freelancers have access to free basic accounts that can be used to view schedules and manage tasks, files and messages. All of your communication can be sent out and managed from within Rentman.
Whether the location changes, the start time is moved, or everyone needs to wear black – With Rentman you can easily manage last-minute changes.
During event staffing, a lot of planning time is spent keeping track of which crew members and freelancers are available for a job. It can be time-consuming to monitor multiple communication channels such as emails, phone calls, or Whatsapp messages.
With Rentman, you can centralize all the communication with your crew in one place:
If multiple people are involved in the planning process, it is easy to overlook changes that were made to a project. Rentman tracks all project updates, so you always know if time schedules were adjusted, extra staff was added or cancelations occurred.
This brings clarity to your work and ensures that both planners and account managers can easily view the current project status.
Shifts in the events' industry can be quite irregular and depending on the outcome of an event, it can often be difficult to determine beforehand when a working day will end.
With Rentman’s time registration, you can easily track worked hours and make sure that your crew is paid accordingly.
Projects and therefore the number of worked hours can easily change in this industry. With Rentman you can compare estimates of your planned workforce to actual costs. This way you have a complete view of the profits/losses of each step.
Track which freelancers have already sent you an invoice, for which activities, and if the amount on it is correct. Get your administration in order before the end of the quarter.
Quoted times usually do not include travel times. Even though travel times will differ per person and per project, with Rentman you can easily keep track of travel times and take them into consideration accordingly.
With Rentman you have all the information about your (external) staff that you need to make decisions about who is the best fit for the job.
With Rentman you can easily create a schedule from a quote without any extra work. No need to enter information, such as time schedules or rates, into the system twice.
Sometimes you just need to puzzle around to come up with the best schedule. In Rentman, you can make a draft and move items around without making the schedule visible to your crew.
When you are ready, you can share the schedule and make it visible.
Every event location is different, you need to be able to give your crew full transparency about what they can expect and make sure they receive the right instructions beforehand.
Register all relevant information about a venue in Rentman.
Multiple views allow planners to control every step of the planning process. See availabilities, filter crew based on the needed skills or expertise, and assign suitable crew members to job functions.
With the Rentman Mobile App, crew members and freelancers can easily respond to job invites on the go, and stay up-to-date on calendar updates & schedule changes without needing to access a desktop.
Account managers have several flexible options to create quotes. Receive a notification when the quote is due and view a list of quotes to follow up on.
If you are responsible for finances, you can match invoices received from freelancers to work that has been done. Then, choose your preferred format when exporting invoices.
As we do not only specialize in event staffing but also equipment scheduling for event companies, we know the ins and outs of the industry. We know what can go wrong and what is important when scheduling your workforce for events.
Instead of using multiple platforms to communicate with your staff, you now only need one. Working hours, schedule changes, cancelations, or additional required information can all easily be communicated from within Rentman.
By being able to see all changes made by people involved in the planning process, you can be sure to always be up-to-date about any changes.
That's not all
With Rentman you have complete control over any step of your planning process at any time and from any device.